Privacy Policy (according to Art. 13 DSGVO)
Purposes of processing, categories of data, legal basis, duration of processing and transfer of data
Registration and implementation
For the purpose of registration for the conference, we process data from the Registration Form (https://conference2.aau.at/event/147/). The processing of this data takes place on the basis of Art. 6 para. 1 lit. b DSGVO (contract performance / contract initiation). The personal data provided by you are necessary for the implementation and processing of the event (registration, communication, administration, documentation) and participation is not possible without them. The data will not be passed on to third parties outside the event organization. We store and process the data for the registration and execution of ECHC 2023 and beyond, as long as legal retention obligations require this, legal claims can be asserted against the university or a legitimate documentation interest on the part of the university exists.
Registration with account
You can create an account in the event tool we use. In doing so, we process your first name, last name, email address, username and password on the basis of your consent in accordance with Art. 6 para. 1 lit. a DSGVO. The creation of an account is required for the registration to the ECHC 2023. Account data will not be shared with third parties. You have the right to delete your account at any time.
So that the system can recognize that you are logged in, so-called session cookies are set. These are small text files that are stored on your terminal device with the help of the browser. They do not cause any damage. Some cookies remain stored on your end device until you delete them. They enable us to recognize your browser on your next visit. If you do not wish this, you can set your browser so that it informs you about the setting of cookies and you only allow this in individual cases.
Picture and video recordings during the event
Photographs will be taken during the event for documentation purposes. The processing of this data is based on Art. 6 (1) lit. f GDPR (legitimate interest of Klagenfurt University in effective press and public relations work to accompany the event and its documentation). The photos are not aimed at highlighting individuals and will be published in whole or in part in print media, on the Internet (e.g. on the homepage) and, based on their separate consent, on social media platforms (e.g. Facebook) of Klagenfurt University. In the case of publication on social media platforms, it cannot be ruled out that photos will be transmitted to and processed in the USA or other third countries that are not secure under data protection law. We would like to point out that no level of data protection comparable to that in the EU can be guaranteed in these countries. Photos will be deleted as soon as there is no longer a justified interest in the presentation of the respective event or you revoke the consent granted with regard to social media platforms.
Sending invitations to future meetings.
Sending invitations to individuals from existing contact databases who have already attended at an ECHC is based on the legitimate interest of the University according to Art 6 para 1 lit f DSGVO and is carried out within the framework of § 174 para 4 Z 2 TKG.
You have the right to object to this processing at any time. From this point on, you will no longer receive invitations. Please contact: echc2023@aau.at
Data subject rights
You have a right of access to verify whether and which personal data we have stored about you; a right to rectify your personal data that is incorrect, a right to erasure of your personal data that is not (any longer) processed in accordance with the law, and in this context a right to restriction of processing. You also have a right to data portability. If the processing is based on consent, you have the right to withdraw the consent you have given at any time without giving reasons. You have a right to erasure of personal data if you withdraw your consent on which the processing was based and there is no other legal basis for the processing. The lawfulness of the data processing until the time of your revocation remains unaffected. Insofar as we base any processing of your personal data on overriding legitimate interests, you have a right to object. Please contact the office indicated under “Responsible for data processing” regarding all of these rights. You also have a right to complain to the University's Data Protection Officer (dsb@aau.at) or to the Austrian Data Protection Authority ( www.dsb.gv.at/kontakt).
Responsible for data processing
Responsible for data processing is the University of Klagenfurt, Institute for Media and Communication Studies, Isabell Koinig, echc2023@aau.at , Universitätsstraße 65 -67, 9020 Klagenfurt am Wörthersee.
Data Protection Officer
You can reach the University's data protection officer at dsb@aau.at.
Retention of consent
According to Art. 5 (2) DSGVO, every Responsible for data processing is obliged to be able to prove compliance with all data protection principles (as defined in Art. 5 (1) DSGVO). Therefore, we process your declaration of consent on the basis of this accountability for the purpose of proving that we have collected the data lawfully and may process them. We do not pass on your declaration of consent to third parties and process it for as long as we need it to prove the lawfulness of the processing, i.e. for as long as corresponding measures by the supervisory authority or the assertion of claims for damages by a data subject are to be expected.
